Based in Mowbray, Cape Town, the Tshisimani seeks to appoint a Project Support Officer. Starting date 1 March 2022.

Vacancies


Project Support Officer

Based in Mowbray, Cape Town, the TCAE seeks to appoint  a Project Support Officer.  Starting date 1 March 2022.

Key responsibilities of this exciting full-time position include:

Key Performance Areas (KPAs) 1: Project Support

  • Co-ordinate and liaise with operations team to ensure all logistical arrangements and related administration are complete for all events e.g festivals, events, workshops, book launches
  • Conduct due diligence on all quotations, invoices and project allocations before requesting approval 
  • Assist programmes team to develop budgets and monitor expenditure against programmes budgets
  • Compile monthly financial reports for all programmes from Pastel. Liaise with all programme staff to discuss variances and re-planning in order to adhere to budgets
  • Work with the HOP to design and implement a MEL system and tools for reporting
  • Design a monthly reporting format for project reports in line with the MEL system and ensure that monthly project reports are received on time
  • File all monthly programme reports on the NAS drive.
  • Ensure that all lesson plans, concept notes, materials, films, photographs, video clips are received and filed on the NAS drive post workshops/ events.  
  • Manage the programmes folder on the NAS drive
  • Assist the programmes teams to write up milestones as per the organizational format
  • Provide support for post workshops, events, seminars: collecting of all materials used (handouts etc), attendance registers, photographs take
  • Serve as back up for the ICTS officer in their absence with basic IT matters
  • Assist with developing and reviewing a Technology Policy
  • Supervise the Operations team: Office administrator, Financial Administrator and ICTS Officer.

KPA 2: Monitoring Evaluation and Learning (MEL)

  • Embed the formal MEL system of the centre in the design and execution of programs which includes but is not limited to: 
    • Recording and keeping track of meetings and communication between Tshisimani and Tshisimani partners 
    • Collate and collect materials, photographs and media related to facilitated educational programmes.
    • Collect feedback (WhatsApp, emails and testimonials) about workshops and educational offerings.
    • Write program reports and briefs about developments within a particular project highlighting the notable shifts and changes in a tshisimani partner for reporting purposes.

KPA 3: Project and Organisational Support                                          

  • Providing support to projects and programmes led by other Tshisimani staff members. 
  • Assist with the development of relevant funding applications to support envisioned projects of the centre.
  • Contribute and participate in organisational processes including:
    • Mid-year reviews
    •  Strategic planning
    •  Staff and program meetings
    • Input on policy
    • Recruitment

KPA 4: Backup to the Finance and operations manager: 

As and when required

Specific skills required:

  • Working knowledge of an accounting package.  Pastel partner is preferred but not essential.
  • Advanced Excel and Word skills
  • Project Management skills
  • Financial skills – budgeting, financial reports and financial analysis

Minimum qualifications: Relevant post-graduate degree or equivalent PLUS 10 years relevant experience 

Minimum experience: At least 3 – 5 years’ experience in a similar role.  Experience of working in an activist organisation working for social justice, and part of an activist network which aligns with the overall aims of the Centre. Excellent communication and research skills. Have the ability to work part of a team as well as well as independently and show qualities of being curious, proactive and hardworking. 

Essential skills:

  • Advanced Excel and Word skills
  • Project Management skills
  • Financial skills – budgeting, financial reports and financial analysis
  • MEL
  • Basic IT skills

Please email a CV that includes contact details of three (3) referees; and a letter of motivation, detailing how you meet the requirements for this post, and your interest and suitability to work at Tshisimani. Generic letters are strongly advised against.

Kindly send these two documents with ‘(name of position)’ in the subject line to info@tshisimani.org.za by 31 January 2022. If you have not been contacted by the end of February 2022, please consider your application unsuccessful. 

The TCAE is committed to equity in employment practices and is keen to make appointments to meet these objectives. Priority will be given to those who have been historically disadvantaged. The Centre reserves the right not to make an appointment.